60 Minutes → 7 Minutes

The Challenge

10 International is a procurement and supply chain company. The pilot examined one representative purchase-order workflow involving document reading, data extraction, price-list checks, validation, and approval routing.

The baseline test case took 60 minutes using the existing manual workflow. This case study reports the measured pilot workflow; it does not claim the same result for every document or organisation.

The Solution

We built a custom AI agent system that automates the entire document processing pipeline while keeping humans in control of every approval decision.

How it works:

1. A purchase order arrives (PDF, email attachment, or scanned document — the format doesn't matter).

2. The AI agent reads the document and extracts all relevant data: line items, product codes, quantities, unit prices, totals, dates, and supplier details.

3. The extracted data is automatically validated against 10 International's price lists and customer records. Any discrepancies are flagged with a clear explanation.

4. A clean summary is presented to the team member for one-click approval. They can see exactly what the AI extracted, what it flagged, and make the final decision in seconds.

The Results

In the timed pilot, the same test workflow took 7 minutes: an 88% reduction for that case. A human still reviewed and approved the document.

The result established that this workflow was worth further evaluation. Production volume, long-term accuracy, and organisation-wide savings were outside the scope of this pilot measurement.

The AI handled extraction and validation; the person made the decision. That human-in-the-loop boundary was part of the design, not an afterthought.